Disaster Preparedness

Disaster Preparedness

This plan is currently under review.

Click here to view the original legal document at the HOA office.

Disaster Preparedness at Meadow Lake

Alert Notification And Response Coordination

The plan you see below was prepared by: Meadow Lake Emergency Planning Committee and approved May 31, 2013

Note: MLCCE HOA (Meadow Lake Country Club Estates Home Owners Association) is the same entity as MLHOA (Meadow Lake Home Owners Association) and may be referred to as MLHOA throughout this website.

Foreword

Disaster preparedness planning is a responsibility at the forefront of any community’s governing body. At Meadow Lake Resort, an unincorporated community of corporations and associations, this responsibility is assumed by a committee representing the resort’s major institutions. Meadow Lake Development Corporation, Meadow Lake Golf Resort, Meadow Lake Water and Sewer District, and Meadow Lake’s master Homeowners Association collectively developed this disaster preparedness plan.

This document establishes an “Emergency Planning Committee (EPC)” to help alert the resort’s owners and guests when disaster conditions occur and to provide a communications link with Flathead County emergency responders should the resort become a focal point of an emergency response.

Given the disjointed nature of Meadow Lake’s institutional structure, the wide range of potential disasters that could befall the resort, and the lack of a central governing body with resources to mount an emergency response, the EPC recognized its purpose had to focus on promoting emergency alert communications. Through communications the committee may be able to (1) alert owners and guests of an impending disaster specific to Meadow Lake sooner than public resources and (2) better facilitate the response by professional emergency responders. Accordingly, the plan focuses on alert notification and assisting response coordination with professional first responders.

In any emergency, the success of a plan depends on available means of communication and the responsible conduct of everyone impacted during the emergency. The committee will offer guidelines for emergency preparations and response actions, but individual responsibility remains essential. The committee and its participating organizations do not guarantee the safety of resort owners and guests or the protection of any property at Meadow Lake. Their goal is to provide a timelier alert and improved response time should a disaster occur. Owners and guests must continue to accept responsibility for their own safety and property protection. Successful execution of this plan should afford more response time.

NOTE: The EPC and its participating organizations consist of volunteers who are offering their assistance without compensation. The EPC and its participating organizations and volunteers cannot accept responsibility for loss that might occur from any disaster or delayed notification. Meadow Lake has no central governing agency or a central communications point. What this plan offers members of the community is volunteered services in an attempt to fill the communications gap that may occur during a community-wide emergency. Neither the committee, its participating organizations nor the participating volunteers have authority to mandate action or require owners or guests to respond in any situation. That remains an individual responsibility.

The degree of success this plan may enjoy will in part depend on owners and guests providing accurate contact information to resort organizations managing their property or representing their association. Without current data, no communication network will succeed. To this end, the EPC asks all Meadow Lake interests to ensure their membership lists are current. Please address any questions regarding this plan to the EPC at (406)892-8702.

Contents

TOPICS

I. Purpose

II. Background

III. Emergency Planning Goals

IV. Emergency Planning Committee and Organizational Support

  1. MLEPC
  2. MLDC
  3. MLGR
  4. MLWSD
  5. Other Organizations

V. MLEPC Emergency Plan Procedures

  1. Liaison with FCOES and Other Agencies
  2. Alerting for Pending Emergency Situations

VI. Guidelines for Emergency Conditions

  1. General Information for Residents and Resort Guests
  2. Severe Weather Event
  3. Violent Incident, Human Tragedy
  4. Power Outage (Extended Periods)
  5. Flood Conditions
  6. Fire Conditions and Fire
  7. Earthquake
  8. Hazardous Materials Conditions (HAZMAT)
  9. Bomb Threat
  10. Special Needs Persons

VII. Exercises and Updates

TABS

A. MLEPC Emergency Alert Pyramid

B. Meadow Lake Disaster Impact Analysis

C. Meadow Lake Risk Assessment

D. Meadow Lake Primary Response Matrix

E. MLEPC Guidelines: Checklist Procedures

F. Event Guidelines

  1. Severe Weather Checklist
  2. Human Tragedy Checklist
  3. Power Outage Checklist
  4. Flood Conditions Checklist
  5. Fire Conditions and Fire Checklist
  6. Earthquake Checklist
  7. HAZMAT Conditions Checklist
  8. Bomb Threat Checklist
  9. “1. Guidelines for Meadow Lake Employees” (Bomb Threat Flow Chart and Checklist)
  10. “2. Guidelines for Meadow Lake Employees” Alert Notification Flow Chart for Disaster Condition

G. Map: Potential Evacuation Routes

H. Map: Possible Marshalling Sites

DIRECTORY OF KEY PERSONNEL AND AGENCIES
SUMMARY OF CHANGES

Disaster Preparedness

I. Purpose:

To provide communications support and guidance to help reduce the risk to life, health, safety of resort residents, guests and businesses and minimize damage to resort properties and infrastructure resulting from disaster conditions.

II. Background:

Meadow Lake Resort is a diverse community serving the recreational interests of its residential and timeshare owners and their visiting guests. Business interests comprise another component of the community. The resort, dating back to the mid-1980s, has enjoyed periods of growth and development and is poised to see continued growth in its subdivisions and fractional ownership. With anticipated growth comes the need for resort interests to plan for the safety and protection of its people and infrastructure. Since the mid-1980s numerous events have occurred which placed Meadow Lake personnel and facilities at risk. During the winter of 1992/3 near record cold visited the Flathead Valley for several weeks, and with the 1996/7 winter came a 100 year snow fall placing stress on structures and transportation. More recently, the Glacier Park forest fires were but a few miles from Meadow Lake, and in the spring of 2011 excess run-off from mountain snows threatened sump pump operations in several Meadow Lake homes. Power outages, hail, high winds (micro-bursts), railroad derailments (hazardous materials), threats to the Meadow Lake water supply, and earthquakes are among a list of possible disasters that could impact the resort on any given day. Helping provide a timely and coordinated alert to residents and guests and facilitating emergency responders were actions not previously planned by Meadow Lake. With continued growth, such planning has become necessary.

With the assistance of the Flathead Office of Emergency Services (FCOES), a committee of resort organizations developed this plan for providing an appropriate response to emergency conditions. The focus of that response is communications…alerting the community, coordinating with FCOES and first responders, and providing guidelines to residents and guests in preparation for or response to common disasters that might impact Meadow Lake.

Directing the resort’s effort is the Meadow Lake Emergency Planning Committee (MLEPC), the coordinating body for interfacing with FCOES and other external emergency responders. The plan defines the goals outlined for the resort’s disaster preparation program. Achieving these goals depends on each resort organization to develop and follow procedures for alerting its members and guests as well as responding to the directions of MLEPC and the other emergency officials directing response actions. The plan’s goals were developed based on analyses reflected in attached TABs B and C.

This plan involves a minimal effort by organizations and individuals implementing its provisions. TAB F offers guidelines detailing what should be done by those responsible in case of specified emergencies. This tab contains checklists and flow charts particular to situations and provide guidance for MLEPC personnel providing communications with resort residents/guests and emergency responders. Meadow Lake organizations participating in this plan should develop procedures specific to their situations and membership. TAB D is a response matrix indicating the nature of each organization’s expected response to the various potential disaster situations. With a prepared staff, each organization should be able to provide an emergency response consistent with the conditions and capabilities of the resort.

It is not the purpose of this plan for MLEPC or any of the resort’s organizations to assume the role of emergency responders. That role belongs to the professional agencies serving Columbia Falls and the Flathead Valley. Meadow Lake resort is limited in its resources for providing emergency services. Accordingly, this plan focuses on the one element fundamental to minimizing the impact of a disaster given Meadow Lake’s limitations: communications. The committee’s role specified in this plan and defined through its goals, responsibilities, and procedures is to facilitate communications to alert owners and guests to imminent danger and provide them with pre-determined response information and options that may enhance their safety and the protection of their property.

III. Emergency Planning Goals:

This disaster preparedness plan is designed to accomplish a number of goals developed by the MLEPC. The committee considers achievement of these goals essential for resort interests to effectively respond to a likely emergency situation:

  1. Establish an emergency planning committee (MLEPC) to coordinate with Meadow Lake commercial and residential interests emergency plans prior to and during emergency conditions.
  2. Maintain an active liaison with FCOES and other agencies for alerting Meadow Lake personnel of emergency conditions and coordinating responses.
  3. As communication systems allow, alert Meadow Lake residents, guests, commercial activities, and absent owners of pending emergency conditions. (If telecommunications are down. determine alternate means for notifying resort owners and guests and proceed accordingly.)
  4. Support FCOES and other responding agencies during an emergency event within the capability of Meadow Lake’s resources (such events may require resort evacuation, protection of life or property, marshalling sites at Meadow Lake, and communications between Meadow Lake personnel and emergency responders).
  5. Provide pre-disaster recommended guidelines for actions to reduce risks and minimize damage due to various anticipated emergency situations.
  6. Offer emergency planning considerations for special needs persons, pets, and others at Meadow Lake who might require assistance during a disaster.
IV. Emergency Planning Committee (EPC) and Organizational Support:

The Meadow Lake EPC is responsible for the planning and execution of Meadow Lake’s response to a disaster situation. The committee prepares response plans in cooperation with its member organizations. It also coordinates with FCOES plans developed for Meadow Lake. During emergency situations the committee may interface with FCOES or other emergency agencies to facilitate their response actions. The MLEPC consists of the following organizations: Meadow Lake Development Corporation (MLDC), Meadow Lake Golf Resort (MLGR), Meadow Lake Water and Sewer District (MLWSD),and the Meadow Lake HOA board of director. Collectively the committee members review, update and exercise the emergency plan. Individually the member organizations develop appropriate procedures/checklists for the response actions necessary to achieve the plan’s goals and train staff members who may be required to implement procedures or follow checklists. The MLEPC is the core for Meadow Lake’s planning and response to disaster situations. Responsibilities of the MLEPC and its members include the following:

1. MLEPC:

  • a) Manages and implements the disaster plan.
  • b) Develops and manages the MLEPC emergency alert pyramid (see TAB A).
  • c) Develops, maintains, and implements emergency situation checklists (TABs E & F).
  • d) Provides community education services regarding disaster planning.
  • e) Maintains resort communication system serving disaster situations.
  • f) Coordinates with government agencies and emergency responders.
  • g) Conducts exercises to train key staff on disaster response.
  • h) Reports program status to member organizations.
  • i) Committee chair: MLDC Director of Operations (Deputy Chair, MLHOA General Manager).

2. MLDC:

  • a) Member MLEPC.
  • b) Serves as the communication center during emergency/disaster situations.
  • c) Develops, maintains and implements alert notification system for its business operations, guests (timeshare, hotel, rental), and employees.
  • d) Assists MLHOA with residential alerts if needed.
  • e) Provides primary marshalling site for people at the resort and emergency responder operations.
  • f) Assists in resort evacuation as able.
  • g) Implements employee flow charts when receiving initial bomb threat/disaster notifications (TAB F).

3. MLGR:

  • a) Member MLEPC.
  • b) Develops, maintains and implements alert notification system for golf course customers and employees.
  • c) Designate golf course sites for marshalling emergency operations.
  • d) Assist in resort evacuation as able.
  • e) Employees use TAB F flow charts when receiving initial bomb threat/disaster notifications.

4. MLWSD:

  • a) Member MLEPC.
  • b) Maintains safety/security of community water system.
  • c) Provides alert notification to MLEPC when system might be at risk or compromised.
  • d) Coordinates enhanced security services if needed for MLWSD security.
  • e) Employees use TAB F flow charts when receiving initial bomb threat/disaster notifications.

5. Other Organizations: Meadow Lake EPC will provide TAB F employee flow charts for bomb threat/disaster notification to any Meadow Lake organization upon request.

V. MLEPC Emergency Plan Procedures:

1. Liaison with FCOES and other agencies:

  • 1.1. Meadow Lake EPC is responsible for coordinating programs and plans with FCOES.

    Essential points of contact:

  • 1.1.1.Deputy Director, FCOES: Cindy Mullaney, 406.758.5504 (O), 406.249.6913 (C) e-mail cindy.mullaney@flatheadoes.mt.gov

  • 1.2. Other agencies:

  • 1.2.1 Flathead County Sheriff’s Dispatch: 758.5610 (non-emergency calls only)
  • 1.2.2 Columbia Falls Fire Department: 892.3911 (Emergency: Call 911)
  • 1.2.3 Kalispell Regional Medical Center: 863.3500
  • 1.2.4 North Valley Hospital: 752.5111

  • 1.3. Attend quarterly meetings of FCOES (Local Emergency Planning Committee).

  • 1.4. Coordinate MLEPC exercises with FCOES. 1.5. Provide necessary communications support and other resources (i.e., TAB H, “Marshaling Sites”) to FCOES and response agencies to enable a more effective response to emergency situations at Meadow Lake.

2. Alerting for pending emergency situations:

  • 2.1. When responding to FCOES alert notification:

  • 2.1.1. MLEPC confirms conditions with FCOES before taking action.
  • 2.1.2. Once a potential disaster/emergency is confirmed:
  • 2.1.2.1. Initiate MLEPC alert pyramid notification.
  • 2.1.2.2. Initiate actions specified for emergency condition.

  • 2.2. Responding to emergency conditions reported by other sources:

  • 2.2.1. MLEPC member receiving report confirms conditions.
  • 2.2.2. Call 911 if necessary.
  • 2.2.3. Initiate MLEPC alert pyramid notification.
  • 2.2.4. Initiate actions specified for emergency condition.
  • 2.2.5. Once response actions initiated:
  • 2.2.5.1. Notify FCOES of conditions and actions taken by MLEPC.
  • 2.2.5.2. Notify other emergency agencies/responders as appropriate.
  • 2.2.5.3. Follow prepared checklists until emergency conditions end.

  • 2.3. When MLEPC first determines pending disaster conditions exist at Meadow Lake:

  • 2.3.1. Call 911 if necessary.
  • 2.3.2. Initiate alert pyramid notification.
  • 2.3.3. Follow procedures outlined in checklists for given conditions.
  • 2.3.4. Advise FCOES of conditions and actions taken.
  • 2.3.5. Provide support for emergency responders as resource allow.
  • 2.3.6. Maintain liaison with responding emergency agencies until conditions end.
VI. Guidelines for Emergency Conditions:

When MLEPC is alerted that an emergency situation threatens Meadow Lake, or has already occurred, emergency response communications will be issued by MLEPC as outlined in Section V of this plan. When an alert is given residents and guests, the alert may include guidelines for the anticipated or existing conditions. For any situation, have a plan. Potential emergency conditions and guidelines follow:

Everyone at Meadow Lake resort shares in the responsibility to maintain a degree of preparedness for emergency or disaster situations. Personnel health and safety may depend on this preparation. While in residence at Meadow Lake, numerous resources would continue to be available within the Flathead Valley under most circumstances; however, depending upon the severity and magnitude of the event, it may be some time before emergency responders are able to get to those in need. Meadow Lake EPC offers the following guidance to help Meadow Lake residents and guests be prepared for a natural or human event disaster:

1. General Information for Residents and Resort Guests.

  • 1.1. Preparations:
  • 1.1.1. Prepare and have ready a 72 hour kit for yourself and your family.
  • 1.1.2. Have a map of the resort and highlight all escape routes from the point of residence.
  • 1.1.3. Ensure smoke detectors and fire extinguishers in the residence are operational.
  • 1.1.4. Discuss what to do in an emergency and how to exit the resort under various conditions (including travel without an automobile).
  • 1.1.5. Know how to communicate with group members and where to meet once outside the resort.
  • 1.1.6. Keep emergency, family, and critical Meadow Lake telephone numbers handy.
  • 1.1.6.1. Meadow Lake Emergency Planning Committee (MLEPC): 406.892.8700; 406.892.2801
  • 1.1.7. Meadow Lake Security: 871.9328
  • 1.1.8. Have a battery powered radio (with extra batteries).
  • 1.1.9. Be sure everyone can call 911 (including children and disabled adults).
  • 1.1.10. Keep records and valuable items so they can quickly and easily be accessed and carried when exiting resort.
  • 1.1.11. Learn how to shut off water, electricity, and gas serving the residential site.
  • 1.1.12. Have a first aid kit in the residence and automobile.
  • 1.1.13. Know CPR and basic first aid.
  • 1.2. If disaster strikes:
  • 1.2.1. Keep calm.
  • 1.2.2. Check for injuries, give first aid, get help if serious injuries exist.
  • 1.2.3. Call 911 and MLEPC or Security to report event.
  • 1.2.4. Listen to battery powered radio for information.
  • 1.2.5. Follow the instructions or emergency responders and resort emergency staff.
  • 1.2.6. Shelter in place or evacuate resort if advised to do (possible routes noted at TAB G).
  • 1.2.7. Keep backpack with emergency supplies easily accessible for each family member in the event you are notified to evacuate.
  • 1.2.8. Follow the evacuation route authorities prescribe.
  • 1.2.9. Identify an out of area contact and be sure your family members know who this is and how to contact them. If family members get separated, call the contact to provide locations and condition information so families can be reunited.
  • 1.2.10. Know where all members of your party are. Identify reunification locations within the resort and also away from the resort in the event family members become separated.
  • 1.2.11. Follow your plan for such situations.

2. Severe Weather Event:

  • 2.1. Thunderstorms. Take shelter, park vehicles under cover, disconnect computer and communications equipment, monitor for hail/lightning and down trees, keep pets indoors.
  • 2.2. High Winds. Secure patio furniture, close windows, park vehicles in garages or away from trees, keep pets indoors.
  • 2.3. Severe Heat. Keep plants/lawns watered, monitor pets, maintain personal hydration.
  • 2.4. Severe Cold. Set heat in vacant residences/buildings at 55 degrees F minimum, open cabinet doors protecting water lines, limit pet exposure, monitor for frost bite when outdoors, be 11 mindful of wind-chill conditions, protect vehicles (block heaters or garages), have someone check home if not in residence.
  • 2.5. Heavy Snow/Ice. Monitor for blizzard conditions, plan for snow removal, protect pets, give special assistance to disabled or seniors, use caution when walking on frozen terrain, monitor snow loading on roofs and overhangs, take actions for severe cold conditions, have someone check home if not in residence.

3. Violent Incident, Human Tragedy.

  • 3.1. Major Accident (Bus, plane, multiple cars, explosion). Call 911 then MLEPC, remain clear of emergency responders, offer assistance as requested or needed, refer to Section VI for appropriate emergency condition guidelines, be prepared to secure property and vacate area or resort.
  • 3.2. Individual Accident (single vehicle or person). Call 911 immediately then MLEPC, render assistance as appropriate, help keep area clear of congestion until emergency responders arrive, follow instructions of on-site authorities.
  • 3.3. Violent Crime. If observed, call 911 immediately, notify Meadow Lake Security second, and then call MLEPC, do not become involved except to render assistance following incident and before emergency responders arrive, be prepared to provide report to authorities, remain calm, help protect the scene.

4. Power Outage (Extended Periods).

  • 4.1. During Winter. Notify power company and call MLEPC (or Meadow Lake Security). Use auxiliary heat (fireplace), keep an emergency kit (including water), open all cabinet doors protecting water lines, let water drip through faucets, shut off all non-essential electrical appliance/equipment to minimize surge, shut off main water line and hot water heater if leaving building, monitor needs of disabled and elderly persons, consider temporarily relocating to a facility with power (don’t forget pets).
  • 4.2. Other Seasons. Contact power company, turn off non-essential power equipment (minimize surge), consider situation impacting disabled/elderly persons and pets.

5. Flood Conditions.

  • 5.1. Rising Ground Water. Check sump pumps for operation, have a plan, when absent from property have property manager check pumps and other property facilities regularly, before departing property for extended periods have sump pumps serviced.
  • 5.2. Rising Surface Water. Have a plan, follow prescribed evacuation routes, remove valuables (Section VI, 1.1), where possible remove materials from garage floor or house floor, monitor public announcements and Meadow Lake web site, contact MLEPC at first indication of potentially damaging rising water, avoid flooded areas, monitor pets, have current flood insurance policy.

6. Fire Conditions and Fire.

  • 6.1. Structural Fire. First, call 911. Next, call MLEPC, vacate building of people and pets, remove valuables (see Section VI, 1.1.8), alert neighbors; preventive measures may include storing firewood away from house exterior, practice sound BBQ safety, clearing pine needles and leaves from gutters and gardens, not overloading electrical circuits, storing flammables in safe containers, safely disposing of smoking materials.
  • 6.2. Forest Fire. Have a plan, be prepared to vacate Meadow Lake immediately when notified to do so, follow prescribed evacuation routes and other instructions, maintain the lawn and exterior of home to minimize fire potential (Section VI, 4.1), monitor Meadow Lake website, local radio and TV channels, be prepared (Section VI,1.1), have a current property insurance policy.

7. Earthquake.

  • 7.1. Widespread Infra-Structure Damage (Sections VI, 1.1, 1.2, 4, 6, and 8 may apply). Monitor public communications and MLEPC announcements, follow instructions rendered by emergency responders, be prepared.
  • 7.2. Injuries, Loss of Life. Contact 911 immediately, contact MLEPC second, contact nearest resource for assistance if unable to reach 911 and MLEPC, remain calm, provide comfort as needed, use personal vehicle to transport persons to central health centers (as circumstances may require).

8. Hazardous Materials (HAZMAT).

  • 8.1. Industrial Incident (railroad, trucking, lumber mill, ruptured gas line, or other incidents may occur generating a HAZMAT impact on Meadow Lake). First, call 911 (if you do not know reporting has already occurred), contact MLEPC to facilitate alert process, notify family and neighbors, be prepared to vacate Meadow Lake or shelter in place, monitor local radio and TV for instructions, evacuate immediately if imminent danger is suspected, stay clear of natural gas odors, extinguish any open flames, follow prescribed evacuation route and instructions, have a plan (Section VI, 1.1), disabled persons or pets may need immediate attention.
  • 8.2. Utility Line Downed. Notify 911 and then MLEPC, advise family and neighbors of conditions, remain clear of lines or impacted area, monitor electrical service and follow guidelines if power is lost (Section VI, 4), keep pets away from hazard.
  • 8.3. Petroleum/Waste Spills. Notify 911 and then MLEPC, remain clear of area, follow guidelines issued by emergency responders.
  • 8.4. Water System Contamination. (Notification will likely come from MLEPC or public announcement.) Turn off main water line serving house, do not use tap water for any purpose until advised by MLWSD, follow instructions issued by MLWSD, have supply of bottled water for emergency situations, ensure persons needing assistance and pets do not consume or use potentially contaminated water, consider vacating property until problem resolved, monitor Meadow Lake website for announcements.

9. Bomb Threat.

  • 9.1. Threat Notification. Anyone at Meadow Lake who receives a bomb threat should immediately call 911. Following this call, the recipient should call Meadow Lake Security (871-9328) or the front desk at the Meadow Lake Inn (892-8700). These last two calls will generate an appropriate response from MLEPC. All bomb threats should be taken seriously.
  • 9.2. Documenting the Threat. Immediately after a threat is received the person receiving the call should record in writing any information regarding the caller and the threat. The FBI has prepared an excellent information sheet for this purpose (see TAB F, FBI checklist is attached to MLEPC “Bomb Threat Checklist”).

10. Special Needs Persons.

  • 10.1. Meadow Lake Resources. In general there are no emergency resources for Meadow Lake residents and guests who require special assistance during emergencies; call 911 directly (calls to Meadow Lake security and MLEPC will delay an emergency response from an appropriate agency as Meadow Lake security and MLEPC will in turn call 911).
  • 10.2. Be Prepared. It is imperative that residents and guests be responsible for special needs people with whom they are living or traveling; be prepared, have a plan for protecting such persons in case of a disaster or unnatural emergency; know who to contact in case of an emergency and how to respond when external forces create an emergency; do not postpone or delay an emergency response; under disaster circumstances, emergency responders will be extremely busy and may not be able to respond quickly to a call for assistance. VII. Exercises and Updates: The MLEPC may conduct exercises periodically to test the effectiveness of various components of this plan or to train selected resort personnel in responding to emergency and disaster situations as outlined in the plan. When exercises are to occur, MLEPC will announce that an exercise is taking place. In these situations, some selected residents and/or guests and commercial interest may be requested to participate to help provide an effective test or learning experience. This plan may be updated periodically by MLEPC to accommodate changes necessary to provide appropriate communications and guidance to Meadow Lake resort residents, guest, and businesses during disaster or emergency conditions. Meadow Lake HOA members may submit proposed changes to the association’s board of directors by contacting the association’s general manager at 406.892-2801.

TAB A: MLEPC EMERGENCY ALERT PYRAMID

  1. Call 911
  2. Ted Robson O 892-8700
  3. Bruce Beecher O 892-2801; H 897-2109; C 407-2584
  4. Travis Martin H 892-7895; C 890-5299
  5. Russ Gregory H 897-2089; C 546-9891
  6. Kyle Long O 892-2111
  7. Gil Lynch O 892-5485; C 951-757-4821; H 892-8782
  8. Peter Tracy O 892-3055; H 892-2801; C 270-8006

TAB B: MEADOW LAKE DISASTER IMPACT ANALYSIS (See HOA office)

TAB C: MEADOW LAKE RISK ASSESSMENT (See HOA office)

TAB D: MEADOW LAKE PRIMARY RESPONSE MATRIX (See HOA office)

TAB E: MLEPC GUIDELINES CHECKLIST PROCEDURES (See HOA office)

FIRST MLEPC MEMBER RECEIVING EMERGENCY/DISASTER NOTIFICATION:

  1. HAVE WRITING MATERIALS AND KEEP ANNOTATED RECORD OF ACTIONS
  2. IDENTIFY NATURE OF SITUATION
  3. CALL 911 IF APPROPRIATE
  4. SELECT APPROPRIATE CHECKLIST(S)
  5. FOLLOW CHECKLISTS TO INITIATE MLEPC RESPONSE
  6. IF CHECKLIST DEVIATION IS NECESSARY, DO SO (BE SURE TO DOCUMENT ACTIONS AND REASONS FOR DEVIATION)
  7. ESTABLISH MLEPC INTERACTION
  8. AT EARLIEST OPPORTUNITY ESTABLISH MLEPC OPERATIONS AT MLHOA OFFICE
  9. SEEK ASSISTANCE FROM ANYONE AVAILABLE TO FACILITATE COMMUNICATIONS ACTIVITIES DURING EVENT
  10. AT NO TIME COMMIT RESOURCES WITHOUT DUE COORDINATION WITH AGENCY/PERSONNEL RESPONSIBLE FOR THE RESOURCES
  11. NEVER PROVIDE GUIDELINES/RECOMMENDATIONS TO ANY ACTIVITY OR PERSON WITHOUT FIRST COORDINATING WITH MLEPC A. RECOMMEND PERSONS FOLLOW “THEIR” EMERGENCY PLAN B. REFER PERSON(S) TO APPROPRIATE AGENCY FOR GUIDANCE

Checklist procedures and checklists found in TAB F are for Meadow Lake Emergency Planning Committee (MLEPC) use. Meadow Lake employees receiving bomb threats or disaster event notifications should follow the flow charts found in TAB F (these flow charts are designed to insure first responders, Meadow Lake emergency planning staff, and work center supervisors are notified of the situation as soon as possible). 

TAB F: MLEPC EVENT GUIDELINES

CHECKLIST NUMBER EMERGENCY EVENT

  1. Severe Weather
  2. Violent Incident, Human Tragedy
  3. Power Outage (Extended Periods)
  4. Flood
  5. Fire Conditions and Fire
  6. Earthquake
  7. Hazardous Materials (HAZMAT)
  8. Bomb Threat

FLOW CHARTS FOR EMPLOYEE USE

  • MEADOW LAKE BOMB THREAT FLOW CHART
  • ALERT NOTIFICATION FLOW CHART for DISASTER CONDITIONS

1. SEVERE WEATHER CHECKLIST GUIDELINES

NOTE: IF A SEVERE WEATHER WATCH OR WARNING IS RECEIVED, OR IF A MEADOW LAKE OFFICIAL DETERMINES SEVERE WEATHER CONDITIONS EXIST FOR THE RESORT, PERSON(S) RECEIVING THE REPORT ARE TO INITIATE THE MLECP ALERT NOTIFICATION PYRAMID.

MLECP PROCEDURES:

1. First MLECP member receiving notification:

  • 1.1. Determine if external emergency agencies need to be notified
  • 1.2. If external agencies are to be notified, call:
  • 1.1.1. 911
  • 1.3. Notify other MLECP members
  • 1.4. Notify Secondary officials if appropriate

2. Coordinate with FCOES (758.5504) and MLEPC on actions that should be taken

3. Possible MLEPC actions:

  • 3.1. Notify subordinate ML organizations of situation and MLEPC recommendations
  • 3.2. Initiate communications to notify residents, guests and commercial interests of forecasted or existing weather conditions
  • 3.3. In communications, recommend residents, guests and commercial interests take necessary precautions (as might be determined by their emergency plans)

4. Notify agencies and ML activities when emergency conditions have concluded

2. HUMAN TRAGEDY CHECKLIST GUIDELINES

NOTE: IF A MAJOR ACCIDENT OR VIOLENT CRIME IS REPORTED TO HAVE OCCURRED AT MEADOW LAKE, PERSON(S) RECEIVING THE REPORT ARE TO INITIATE THE MLECP ALERT NOTIFICATION PYRAMID.

MLECP PROCEDURES:

1. First MLECP member receiving notification:

  • 1.1. Determine if external emergency agencies need to be notified

  • 1.2. If external agencies are to be notified, call:

  • 1.2.1. 911

  • 1.3. Notify other MLECP members

  • 1.4. Notify Secondary officials if appropriate

2. Coordinate with FCOES (758.5504), MLEPC, and responding law officials on actions that should be taken at Meadow Lake and by MLEPC

3. Possible MLEPC actions:

  • 3.1. Notify subordinate ML organizations of situation and offer MLEPC recommendations

  • 3.2. Initiate communications to notify residents, guests and commercial interests of conditions that may impact their activities

  • 3.3. In communications, recommend residents, guests and commercial interests take necessary precautions (as might be determined by their emergency plans)

4. Major accident:

  • 4.1. Verify 911 has been called

  • 4.2. Notify Meadow Lake Security

  • 4.3. Coordinate with emergency responders MLEPC actions that might assist

  • 4.4. Advise Meadow Lake people of any road or access restrictions

5. Violent crime:

  • 5.1. Verify 911 has been called

  • 5.2. Notify Meadow Lake Security

  • 5.3. Use alert pyramid system to notify ML persons to remain clear of area

  • 5.4. Assist law enforcement and emergency responders as able to secure area

6. Notify agencies and ML activities when emergency conditions have concluded

3. POWER OUTAGE CHECKLIST GUIDELINES

NOTE: IF AN EXTENDED POWER OUTAGE IS OCCURING AND REPORTS FROM UTILITY OFFICIALS OR FCOES FORECAST AN EXTENDED OUTAGE, PERSON(S) RECEIVING THE REPORT ARE TO INITIATE THE MLECP ALERT NOTIFICATION PYRAMID.

MLECP PROCEDURES:

IF TELECOMMUNICATIONS ARE OPERATIONAL:

1. First MLECP member receiving notification:

  • 1.1. Determine if external emergency agencies need to be notified

  • 1.2. If external agencies are to be notified, call:

  • 1.2.1. 911
  • 1.2.2. Utility Companies (Electric, Gas)

  • 1.3. Notify other MLECP members

  • 1.4. Notify Secondary officials if appropriate

2. Coordinate with FCOES (758.5504) and MLEPC on actions that should be taken

  • 2.1. Winter conditions: Advise all organizations to initiate alert pyramids, take actions

  • 2.2. Summer conditions: Consider impact before having organizations activate alert pyramids

3. Possible MLEPC actions:

  • 3.1. Notify subordinate ML organizations of situation and MLEPC recommendations

  • 3.2. Initiate communications to notify residents, guests and commercial interests of forecasted or existing conditions

  • 3.3. Recommend residents, guests and commercial interests take necessary precautions (as might be determined by their emergency plans)

4. Notify agencies and ML activities when emergency conditions have concluded

IF THERE IS NO OPERATIONAL TELE-COMMUNICATIONS CAPABILITY:

1. First MLECP member to receive notification:

  • 1.1. Gather available MLEPC members and collectively assess situation.

  • 1.2. Determine alternative means for communicating with resort owners and guests, FCOES and other appropriate first responding agencies.

  • 1.3. Proceed with checklist items applicable for disaster.

4. FLOOD CONDITIONS CHECKLIST GUIDELINES

NOTE: IF FLOOD CONDITIONS (EITHER RISING GROUND OR SURFACE WATER) EXIST AS MIGHT BE DETERMINED BY MEADOW LAKE OFFICIALS, PERSON(S) RECEIVING THE REPORT ARE TO INITIATE THE MLECP ALERT NOTIFICATION PYRAMID.

MLECP PROCEDURES:

1. First MLECP member receiving notification:

  • 1.1. Determine if external emergency agencies need to be notified

  • 1.2. If external agencies are to be notified, call:

  • 1.2.1. 911

  • 1.3. Notify other MLECP members

  • 1.4. Notify Secondary officials if appropriate

2. Coordinate with FCOES (758.5504) and MLEPC on actions that should be taken

3. Possible MLEPC actions:

  • 3.1. Ground Water:

  • 3.1.1. Activate alert pyramids, all organizations
  • 3.1.2. Recommend owners inspect sump pump operations
  • 3.1.3. Recommend all activities monitor sub-surface water conditions

  • 3.2. Surface Water:

  • 3.2.1. Activate alert notification pyramids, all organizations
  • 3.2.2. Monitor roadways for traffic conditions
  • 3.2.3. Announce closures (golf course areas, roads, foot paths, etc.)
  • 3.2.4. Keep FCOES advised of changing conditions 3.3. In communications, recommend residents, guests and commercial interests take necessary precautions (as might be determined by their emergency plans)

4. Notify agencies and ML activities when emergency conditions have concluded

5. FIRE CONDITIONS AND FIRE CHECKLIST GUIDELINES

NOTE: IF FIRE CONDITIONS, A STRUCTURAL FIRE AT MEADOW LAKE, OR A FOREST FIRE IN THE VACINITY OF MEADOW LAKE IS REPORTED BY ANY SOURCE, PERSON(S) RECEIVING THE REPORT ARE TO INITIATE THE MLECP ALERT NOTIFICATION PYRAMID.

MLECP PROCEDURES:

1. First MLECP member receiving notification:

  • 1.1. Determine if external emergency agencies need to be notified

  • 1.2. If external agencies are to be notified, call:

  • 1.2.1. 911

  • 1.3. Notify other MLECP members

  • 1.4. Notify Secondary officials as listed on the MLEPC Alert Notification List

2. Coordinate with FCOES (758.5504) and MLEPC members actions that should be taken

3. Possible MLEPC actions:

  • 3.1. Fire Conditions (Restrictions), if reported by FCOES or Columbia Falls Fire Department

  • 3.1.1. Activate alert pyramids, all organizations
  • 3.1.2. Recommend owners suspend all outdoor fire activity (including BBQ)
  • 3.1.3. Recommend all activities monitor conditions

  • 3.2. Structural Fire:

  • 3.2.1. Confirm 911 call (make call if not previously done)
  • 3.2.2. Activate alert notification pyramids, all organizations
  • 3.2.3. Monitor roadways for traffic conditions
  • 3.2.4. Assist emergency responders as may be requested
  • 3.2.5. Announce closures if necessary (golf course areas, roads, foot paths, etc.)
  • 3.2.6. Keep FCOES advised of changing conditions

  • 3.3. Forest Fire (On or Near Meadow Lake):

  • 3.3.1. Establish and maintain communications with FCOES, emergency responders
  • 3.3.2. Initiate alert notification for all Meadow Lake interests
  • 3.3.3. Advise Meadow Lake members execute emergency plans
  • 3.3.4. Coordinate with FCOES/emergency responders
  • 3.3.4.1. Evacuation routes
  • 3.3.4.2. Marshaling sites
  • 3.3.4.3. Use alert notification systems to advise Meadow Lake members

  • 3.4. Assist emergency responders with available Meadow Lake resources (see MELPC Emergency Resource List)

  • 3.5. In communications to all Meadow Lake persons, recommend their taking necessary precautions (as might be determined by their emergency plans) 4. Notify agencies and ML activities when emergency conditions have concluded

6. EARTHQUAKE CHECKLIST GUIDELINES

NOTE: IF AN EARTHQUAKE OCCURS IMPACTING MEADOW LAKE, REGARDLESS OF ITS SEVERITY, INITIATE THE MLECP ALERT NOTIFICATION PYRAMID.

MLECP PROCEDURES:

1. First MLECP member receiving notification:

  • 1.1. Determine if external emergency agencies need to be notified

  • 1.2. If external agencies are to be notified, call:

  • 1.2.1. 911
  • 1.2.2. Call other emergency agencies as circumstances may dictate

  • 1.3. Notify other MLECP members

  • 1.4. Notify Secondary officials if conditions warrant

2. Coordinate with FCOES (758.5504) and MLEPC on actions that should be taken

3. Possible MLEPC actions:

  • 3.1. Survey ML organizations to determine extent of damages, injuries

  • 3.2. Notify subordinate ML organizations of situation and MLEPC recommendations

  • 3.3. Secure access to emergency equipment and shelter (see MLEPC Emergency Resources List)

  • 3.4. Initiate communications to notify residents, guests and commercial interests of conditions

  • 3.4.1. Conditions at the resort
  • 3.4.2. Conditions within local communities and the county

  • 3.5. Use the various alert pyramid system to advise residents, guests and commercial interests on the following:

  • 3.5.1. Take steps/precautions as might be determined by their emergency plans
  • 3.5.2. Available evacuation routes
  • 3.5.3. Meadow Lake marshalling areas
  • 3.5.4. Shelters available for resort personnel

4. Maintain communications with FCOES and emergency responding agencies

5. Notify agencies and ML activities when emergency conditions have concluded

7. HAZMAT CONDITIONS CHECKLIST GUIDELINES

NOTE: IF A HAZARDOUS MATERIALS WARNING IS RECEIVED FROM ANY SOURCE, PERSON(S) RECEIVING THE REPORT ARE TO INITIATE THE MLECP ALERT NOTIFICATION PYRAMID. SPEED MAY BE PARAMOUNT!

MLECP PROCEDURES:

1. First MLECP member receiving notification:

  • 1.1. Determine the nature of the hazard: chemical, petroleum, gas, electrical, sewer

  • 1.2. Determine if external emergency agencies need to be notified

  • 1.3. If external agencies are to be notified, call:
  • 1.3.1. 911

  • 1.4. If explosion has occurred, review other checklists for actions that may be necessary

  • 1.5. Notify other MLECP members

  • 1.6. Notify Secondary officials if appropriate

2. Coordinate with FCOES (758.5504) and MLEPC on actions that should be taken

3. Possible MLEPC actions:

  • 3.1. Establish communications with appropriate utility company

  • 3.2. Establish communications with emergency responders

  • 3.3. Notify all subordinate ML organizations of situation and MLEPC recommendations

  • 3.4. Initiate communications (via alert pyramids) to notify residents, guests and commercial interests of conditions

  • 3.5. In communications, recommend residents, guests and commercial interests take necessary precautions (as might be determined by the utility company, emergency responders, and individual emergency plans)

4. Coordinate with MLWSD actions the MLEPC might take/advise in support of conditions impacting MLWSD operations, including evacuations, marshaling areas, and road/area/access closures

5. Coordinate with FCOES and emergency responders

  • 5.1. Precautions that might be communicated to Meadow Lake people

  • 5.2. Evacuation/shelter in place, road closures, marshaling areas, etc. for support of incident responders

6. Notify agencies and ML activities when emergency conditions have concluded

8. BOMB THREAT CHECKLIST GUIDELINES

NOTE: IF A BOMB THREAT TELEPHONE CALL IS RECEIVED, RESPOND TO THE CALLER CALMLY AND TRY TO DOCUMENTS AS MUCH INFORMATION AS POSSIBLE USING THE “BOMB THREAT CHECKLIST” PREPARED BY THE FBI. UPON CONCLUDING THE CALL, CALL 911 AND THEN INITIATE THE MLECP ALERT NOTIFICATION PYRAMID.

MLECP PROCEDURES:

1. First MLECP member receiving notification:

  • 1.1. Confirm 911 has been called

  • 1.1.1. CALL 911 IF NOT PREVIOUSLY CALLED

  • 1.2. Notify other MLECP members

  • 1.3. Notify Secondary officials if appropriate

2. Coordinate with law enforcement and FCOES (758.5504) on actions MLEPC should take

3. If explosion has occurred, review other checklists for other possible and necessary actions

4. Possible MLEPC actions:

  • 4.1. Notify subordinate ML organizations of situation

  • 4.2. If appropriate, initiate communications to notify residents, guests and commercial interests of situation

  • 4.3. In communications, recommend residents, guests and commercial interests take necessary precautions (as might be recommended by authorities)

  • 4.4. Coordinate with law enforcement/emergency responders as requested

5. Notify agencies and ML activities when emergency conditions have concluded

NOTE: See HOA office to get a copy of “Bomb Threat Call Checklist” 

Guidelines for Meadow Lake Employees
MEADOW LAKE BOMB THREAT FLOW CHART

ATTENTION: Read and be prepared to follow the below procedures should a bomb threat be communicated to you. Your actions may be critical to the successful response by Meadow Lake and other officials.

1. Upon receiving Bomb Threat call, follow “FBI Bomb Threat Call Checklist QUESTIONS TO ASK”.

2. Immediately upon conclusion of call, call “911.”

3. Notify Supervisor.

4. Initiate MLEPC Alert Pyramid: Call #1 person on pyramid, then #2, etc. until you reach an official. (See Attached Pyramid)

5. Complete “FBI Bomb Threat Call Checklist.” (See Attached FBI Threat Call Checklist)

6. Contact Supervisor. 7777

7. Follow instructions of MLEPC official and supervisor.

Guidelines for Meadow Lake Employees
ALERT NOTIFICATION FLOW CHART for DISASTER CONDITIONS ATTENTION:

Use this flow chart whenever you receive notice of a following condition:
  • Violent Behavior Event
  • Hazardous Material Release (or Spill)
  • Severe Weather Threat or Damage
  • Extended Power Outage Report
  • Flood Notice or Alert
  • Reported Forest or Structure Fire
  • Earthquake Event

1. Upon receiving notification of possible disaster or emergency condition, verify with person making report if violence, property damage and/or injury have occurred.

2. If violence, property damage and/or injury have occurred, verify if “911” was called.

3. If a previous call to “911” cannot be verified, call “911” immediately.

4. Initiate MLEPC Alert Pyramid: Call #1 person on pyramid, then #2, etc. until you reach an official.

5. Contact Supervisor; follow instructions that may be given by MELPC or other officials.

6. Prepare written summary of actions you take.

DIRECTORY

KEY PERSONNEL AND AGENCIES
  • Key Personnel Office Cell Beecher, Bruce. MLCCEHOA, Inc. General Manager O 892.8702 C 407.2584
  • Galts, Marvin. MLCCEHOA, Inc. President C 531.9206
  • Gregory, Russ. MLCCEHOA, Inc. Vice-President O 897.2089 C 546.9891
  • Holliday, Kevin. MLRD Deputy CEO O 892-8700 C 250-8080
  • Holliday, Ron. MLRD CEO O 892-8700
  • Long, Kyle. Golf Course Manager O 892-2111
  • Lynch, Gil. MLDC CEO O 892-8700 C 951.757.4821
  • Mullaney, Cindy. FCOES Deputy Director O 758-5504 C 249.6913
  • Martin, Travis, MLW&SD C 890-5299
  • Parks, Les. Golf Course Superintendent O 892-2145 C 250-2901
  • Riley, Barb. MLRE CEO O 892-2801 C 253-7729
  • Robson, Ted. MLDC Director of Operations O 892-8700 C 250-5624
  • Tracy, Peter. MLGR CEO O 892-3055 C 270-8006
  • FCOES Director O 758.2114
Agencies
  • Office Columbia Falls Fire Department 892-3911
  • Columbia Falls Police Department 892-3234
  • Emergency 911
  • Flathead County Office of Emergency Services 758-5504
  • Flathead County Sheriff’s Dispatch 758-5610
  • Kalispell Regional Medical Center 863-3500
  • Non-Emergency 758-5610
  • North Valley Hospital 752-5111
  • Meadow Lake Golf Course 892-2111
  • Meadow Lake Inn 892-8700
  • Meadow Lake Master HOA 892-8702
  • Meadow Lake Real Estate Office 892-2801
  • Meadow Lake Water & Sewer District 892-2801

SUMMARY OF CHANGES

Change 1, June 20, 2013: Updated MLEPC Emergency Plan Procedures deleting initial notification of FCOES; text editing for clarification and typing errors; Emergency Alert Pyramids updated with corrected information and clarification of call sequence; checklists procedures updated to delete duplicate call to FCOES; directory updated with current information; Summary of Changes added. Change notice posted on pages containing changes. Change coordinated with FCOES, June 19, 2013.

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